This Privacy Notice is intended to provide information about how I will process personal data about the subjects of my teaching and assessment services and the clients who have contracted those services.
I have responsibility for implementation and management of this Privacy Notice. I will deal with all requests and enquiries concerning my uses of your personal data and I take responsibility to ensure that all personal data is processed in compliance with this policy and Data Protection Law.
I collect personally identifiable information (PII) that you provide to me, which is information that identifies you as an individual. I only do this when you have agreed to my request for that information. This may include: your name; your child�s name (where relevant); your postal addresses, email addresses, phone numbers, title, and date of birth. I may need to use your postal address for correspondence. I may also receive sensitive personal information that is relevant background information for an assessment from the school or family questionnaire response or from any other source provided to me (such as school reports and/or previous assessment reports).
Routine contact with subjects and clients will be by post or e-mail and will only be used as a method of contact when it is relevant to teaching or assessment processes and if the individual person gives consent to be contacted this way.
This Privacy Notice will be provided to you at the time your data is being obtained, if it is being obtained directly.
Should you give consent; data will be processed for the purposes of maintaining an accurate record of assessments and those that have been taught. I will process only the minimum personal data to achieve this purpose.
Personal Data will only be shared as part of the written assessment (or teaching) report and with the individual or organisation that has commissioned the assessment report or teaching. It is not necessary for data to be shared with other countries. Your data will be stored securely on a password protected computer and paper records are held in a locked storage unit in my private residence. Your data will never be shared with third parties unless required by government authorities, to parties in relevant legal proceedings as authorized by the presiding court or tribunal and otherwise to the extent required or explicitly authorized by applicable law.
The retention period for personal data is 6 years after the subject�s maturity (age 18) or 7 years after the assessment for adults. After this period all electronically stored data will be erased and paper stored data will be burnt.
You have a right to be forgotten which means your personal information will be erased, however you may also need to contact the organisation that commissioned the assessment (in the case of a school having commissioned the assessment), to establish what information it still holds and also request it erases your data.
I will endeavour to ensure all personal data held in relation to an individual is as up to date and accurate as possible. Individuals must email me or send by post of any significant changes to important information, such as contact details, held about them.
Any enquiries on this policy or complaints about the use of your personal data should be directed to me. You can also make a referral to, or lodge a complaint with, the Information Commissioner�s Office (ICO), although the ICO recommends that steps are taken to resolve the matter with me before involving the regulator.
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